Communicating with your Party Rental or Event Design Company

Things To Keep In Mind While Communicating With Your Party Rental/Event Design Company

Planning an event, whether it is a wedding, corporate event, dinner party, or a holiday party, is no easy task. While communicating your needs and requests to a party rental or event design company, you need to make sure that you cover every little detail and aspect of the event, from event tent to dance floors to table sizes to the kind of flowers you want displayed.

It is important that you have everything covered so as to avoid last-minute panic, and for this to happen, you must communicate with your party rental company effectively. First, you must make sure you have a list of questions you want to ask them to ensure that you are not forgetting anything.

Below, we provide some of the questions you should ask every time you approach a party rental company:

• How many tent sizes do they have available?

First, if you are having a party outdoor, you should hire a tent. Ask your party rental company if they provide tents, and if so, what sizes do they have available. A good rental company should have high-quality tents made from strong and durable materials, available in different sizes.

• What are the flooring options they have?

An outdoor tent party means you have to consider flooring options too. You don’t want to dirty your guests’ shoes. Ask your rental company what flooring options they have, and if they can take care of dance floors too.

• Can they provide a bar for your event?

A bar is an important element in any event, especially for weddings. Make sure your party rental company can provide a bar that is both functional and can match the aesthetic of your event.

• How many table and chair sizes and materials do they have?

You may need dining tables, high top tables and coffee and side tables for your event. A good rental company should have these in varying options.

• What about lighting?

Lighting is an important aspect which many tend to forget. Whether you need chandeliers, lanterns, LED lights, fairy lights, perimeter light, or cannon light, your party rental company should be able to provide you.

• What about linens and napkins, service pieces and tableware?

These are the smaller, less prominent elements of an event, but without them, the event would be a total disaster. Linens, napkins, tableware such as plates, glasses, cups, bowls, forks, spoons and knives, and service pieces such as serving utensils, dispensers and bar equipment are a necessity.

• Can they provide décor for your party tent?

Décor dictate the mood and ambiance of your event, so make sure to ask if your party rental company can provide decorations for your event tent.

Asking your party rental company these questions will give you a better idea of what they can offer. This in turn will help your event go on smoothly, without any glitches.